ShootHarbor is built for independent photographers who want a calm, connected command desk from enquiry to payment. Follow these four visual journeys to configure your studio and run assignments with confidence.
Turn messy messages and back-and-forth emails into structured client intake from your very first booking.
01
Create your Studio Profile
Go to Settings → Studio Profile in the app. Add your studio name, contact email, phone, website, and currency preferences.
Pro Tip: Your studio branding will automatically appear on public booking pages, gallery handoffs, and PDF invoices.
02
Define Packages & Add-ons
Navigate to Booking Settings. Configure standard packages (e.g. Standard 2-Bed Interior, Family Mini Session) with durations and base pricing.
Add optional extras like twilight shots, expedited delivery, or drone coverage.
03
Publish & Share Booking Pages
Enable your public booking URL (e.g. shootharbor.bluesparrow.dev/your-studio). Share it via your Instagram bio, WhatsApp business link, or client emails.
Clients submit their preferred dates, property address, and intake details without needing an app account.
Journey 02
Shoot-Day Command on Location
Leave paper notes and scattered chat screenshots behind. Everything you need lives in your pocket, offline.
01
Review the Intake & Access Notes
Tap into the shoot from Home or Shoots tab. Review lockbox codes, agent contact info, preferred shoot windows, and parking notes.
Local-First: All client notes and address details remain fully readable offline even in basements or remote estates.
02
Follow the Shot Checklist
Use the built-in shot checklist to verify required rooms, angles, and client requests (e.g. Wide living room towards garden, Master suite en-suite).
Check off items in real-time as you shoot to ensure zero missed deliverables.
03
Log Notes & Status Transitions
Mark the shoot as In Progress or Editing. Add private field notes about lighting, weather conditions, or follow-up edits for post-production.
Journey 03
Curated Client Gallery Delivery
A polished, professional handoff that delights clients while keeping media storage private and secure.
01
Register Media & Build Draft
Under the shoot's Delivery tab, add your curated images or delivery archive link. Set thumbnail previews and download options.
02
Generate Secure Recipient Link
Publish the delivery to create a tokenized, private URL (e.g. shootharbor.bluesparrow.dev/delivery/[token]).
Secure Boundary: The client views only their dedicated delivery gallery. Internal studio notes, costs, and other shoots remain strictly private.
03
Send Notification & Track Status
Send the delivery notification directly via email or copy the link to message the client on WhatsApp or SMS. ShootHarbor marks the delivery as active and tracks delivery state.
Journey 04
Invoices & Payment Follow-Up
Close the financial loop smoothly with itemized documentation and zero payment processing commissions.
01
Generate Itemized Shoot Invoice
From the completed shoot, tap Create Invoice. ShootHarbor automatically imports the package price, selected add-ons, and client details.
02
Attach Your Own Payment Methods
Include your bank transfer IBAN, UPI handle, or instant payment link. ShootHarbor does not take fees or hold client funds.
Direct Payment: Payments stay 100% between you and your client through your existing business bank or payment provider.
03
Record Payment & Archive
Once payment clears in your bank or account, toggle status to Paid. The shoot record updates in your historical income insights and business health reports.
Built on three foundational principles
01 · Local-First Reliability
Your shoots, client contacts, and checklists are stored on your device. You can work without an internet connection.
02 · Zero Intermediary Fees
ShootHarbor never taxes your bookings or clips your invoices. You retain 100% of client payments.
03 · Clean Client Boundaries
Public links are single-purpose tokens. Clients see their booking form or photos, never your studio workspace.
